RFP to conduct Mid-Term Evaluation of EU supported DWGB project

Terms of Reference (ToR)

Mid-Term Review of DWGB Project

 

  1. Background Information:

The European Union, represented by the European Commission and Centre for Education and Communication, with its office at Khirki Village, 173 A, Malviya Nagar, New Delhi 110 017 India, signed the contract for implementation of the project “Empowering CSOs for Decent Work and Green Bricks in India’s brick kilns” on 03 December 2015. The project is being implemented for a period of four years from 1 January 2016 to 31 December 2019.

The Project is being implemented by Centre for Education and Communication (CEC) in partnership with Prayas and TdH Germany in the states of Rajasthan, Tripura and Uttar Pradesh as destination states and Bihar, Jharkhand, Orissa, Chhattisgarh as the source states.

The overall objective of the project is “to usher sustainable change through decent work and green technology in India's brick kilns” and the specific objective is “to increase the capacity of CSOs including human rights groups, labour organisations, child rights organisations, CSOs working on green technology, brick kiln manufacturers associations, workers’ associations and local authorities to perform their roles more effectively to ensure inclusive ‘decent work’ in brick kilns and produce ‘green’ bricks”.

The project intends to reach out to 50 human/child/labour rights CSOs; 25 environmental CSOs; as well as 10000 brick kiln workers in the source & destination states and 100 brick kiln owners. The project also has the mandate to engage with concerned local authorities, workers collectives, brick kiln owners associations as well as the private sector.

The project is aimed at building capacities of CSOs working on labour/child/human rights, CSOs working on clean and green bricks and employers organisations to understand and address (1) the labour market dynamics that perpetuates bonded labour; (2) the relationship between archaic technology, lack of innovation and industrial relations that mimic and perpetuates discriminations and rigidities of the social order, (3) the implications of coal based kilns on the health and safety of workers, the community and the environment, and (4) the policies that are required to address the issues listed above. The proposed action, in a participatory manner, will empower the stakeholders in overcoming the challenges of labour market, in evolving and executing appropriate technologies that build green bricks and nurture decent work conditions, in advocating for relevant policies and engaging creatively with local authorities.

The activities envisaged are directly intended at capacity development of three broad classes of CSOs - those working for decent work conditions in brick kilns, those working for structural innovations in the kilns for cleaner air & green bricks, and the brick kiln manufacturers through their associations. The action intends to capacitate the actors to address caste, gender and economic discrimination in the labour market and at the work place. It will build capacities of the brick manufacturers and their associations to see value in manufacturing ecologically green bricks produced in decent work conditions. A unique aspect of the action is that it is to engage in dialogue among CSOs, private and public actors and build synergies towards acceptance of diversity and decent work in brick kilns manufacturing ecologically superior bricks. It will foster participatory work culture in kilns. Advocacy interventions will ensure an enabling environment conducive for the survival of sustainable (socially, environmentally and economically) brick kilns. The action aims to positively contribute to inclusive growth in India.

Currently, the project is in its third year of its implementation and a mid-term review of the project is due.  

  1. Purpose of the Mid Term Review:

The purpose of the Mid-term Project Review is to assess the efficiency and effectiveness of the Project and its implementation in achieving its intended results. It is to assess the continued relevance and appropriateness of the project, its design and its implementation in addressing the identified problems and needs. The findings and recommendations of this Mid-term Project Review will identify major gaps and suggest necessary course corrections for the remaining period of the project implementation. It will identify performance levels, achievements and lessons learned. It will also assist CEC and partners to increase the effectiveness and impact of the project, and to ascertain results to date to use in determining optional strategies for project continuation.

  1.  Specific Objectives: 

The specific objectives of this Mid-term Project Review are as follows:

  1. To provide all concerned with sufficient information to make an informed judgement about the performance of the project (its efficiency and effectiveness) and decisions about any required changes to project scope, (such as project objectives, duration, financing , management  arrangements etc.)
  2. Assess achievement so far towards the project’s objectives and results;
  3.  Assess the relevance and appropriateness of the project in addressing the identified needs and problems;
  4.  Assess the efficiency and cost-effectiveness of implementation;
  5. Identify strengths and weaknesses in project design and implementation;
  6. Assess the sustainability of the benefits of the project;
  7. Provide recommendations on logframe and/or design modifications and specific actions that would increase the effectiveness and impact of the initiative during the remaining period of the project; and
  8.  Assess the appropriateness of institutional arrangements in supporting smooth implementation.
  9. Assess the reasonability of the relationship between project costs and results. Assess performance in terms of the relevance of results, sustainability, shared responsibility and accountability, appropriateness of design and resource allocation.

 

  1. Scope of the Mid-term Review:

The review is expected to cover CEC, Prayas and TDH, project area and target communities. The brick kiln workers, workers collectives, brick kiln owners and associations, who have been benefitted from the project in Tripura, Rajasthan and UP, CSOs, the private partners and other relevant stakeholders. The review will also seek the views of relevant govt. departments such as Pollution Control Board, Tripura Small Scale Industries Corporations, etc.

  1. Mid-Term Review Questions:

In pursuit of the overall objectives, the following key questions will be considered as part of the Mid-term Review:

  1. To what extent is the Project achieving its overall objectives?
  2. To what extent the results (impacts, outcomes and outputs) achieved?
  3. Describe the management processes and institutional arrangements and their appropriateness in supporting delivery.
  4. To what extent the Project’s M&E mechanism is contributing in meeting project results?
  5. Describe how workers collectives, other CSOs, and other governments departments responded to the work being done by this project.
  6. To what extent were the benefits of this project sustainable beyond the life of the project?
  7. Examine unexpected developments having a bearing on the project implementation and suggest changes required in logframe and design of the project.
  8. Describe key factors that require attention to improve prospects of sustainability of Project outcomes and the potential for replication of the approach.
  9. Describe the main lessons that have emerged.
  10. Provide a set of recommendations for the project implementation in the remaining period.

 

  1. Methodology for Mid-term Review:

 The suggested methodology for the review is expected to cover the following areas:

  1. Desk review of all relevant project documentation (see attached list in Section 15);
  2. Consultations with project partners;
  3. Focus Group Discussions and Individual Interviews with relevant key informants;
  4. Discussions with the Senior Management of CEC, Prayas and TDH;
  5. Discussions with concerned officers of the European Union;
  6.  Discussions with relevant govt. departments
  7. Discussions with stakeholders including Workers Collectives, Brick owners associations, CSOs and other private partners and
  8. Consultation meetings and interviews with beneficiaries.
  9. Meeting with the CBOs and the managing committee.

 

  1. Deliverables:

The consultant will produce the following deliverables:

  1. Inception report. This will include a detailed review plan, suggested methodology, review instruments etc
  2. Power point presentation on key findings and recommendations of the review,
  3. Draft review report;
  4. Final review report

 

  1. Time Frame and Reporting:

The Mid-term Review will take place in March – April for a period covering four weeks (18 working days) starting mid March 2018.

  1. Institutional Arrangements:

CEC and Project Partners (Prayas and TDH, Germany) in close collaboration with the Consultant will ensure smooth implementation of the Review. Specific tasks will include:

  1. Selection of the consultant
  2.  Reviewing and approving the terms of reference
  3.  Reviewing and approving endorsing the study methodology and assessment tools
  4. Monitoring and receiving progress of the mid-term review
  5. Reviewing the draft mid-term Review report
  6. Approving the final mid-term review reports

 

  1. Review Ethics:

The Reviewer will take every measure to safeguard the rights and confidentiality of key informants in the collection of data. The Reviewer will respect CEC’s Code of Conduct for Evaluation.

  1. Qualification and Experience of the Evaluator:

 

  1. Minimum of a Master’s Degree with relevant experience in social sciences, or any other relevant discipline;
  2. At least 5 years proven understanding and practical experience of working in related projects in the context of decent work conditions for workers in the brick kiln industry.
  3. Minimum 10 years working experience (Proven relevant experience (at least 5 years experience) in designing and conducting development sector projects or similar evaluations;
  4. Experience and knowledge of the socio-economic context of North and Northeast India would be an asset.

 

  1. Competencies:

 

  1. Demonstrated and excellent written and oral communication skills in English, Hindi, and Bengali (preferred);
  2. Strong negotiating skills and ability to work independently;
  3. Cross–cultural management experience and sensitivity;
  4. High level planning, organisational and time management skills, including flexibility, attention to detail and the ability to work under pressure to meet changing deadlines;
  5. Well developed interpersonal skills, including the ability to liaise effectively at all levels;
  6. Knowledge of and experience with monitoring and evaluation (M&E) mechanisms;
  7. Demonstrated analytical and written skills and the ability to clearly present findings, drawing practical conclusions and recommendations;
  8. Expertise in the brick kiln sector, decent work conditions, social security benefits for workers, as well as environmental issues related to brick kiln sector.

 

  1. Specific Tasks and deliverables of the Consultant:

 Undertake the mid-term review and ensure that the process is as participatory as possible;

  1. Plan the review
  2. Prepare tools for data/information collection
  3. Produce inception report
  4. Make field visits and meet stakeholders
  5. Data collection and analysis
  6. Power point presentation on key findings and recommendations of the review,
  7. Prepare draft mid-term review report and present it to CEC;
  8. Produce final mid-term review report incorporating feedback from CEC and partners.

 

  1. Budget:

The consultancy fees will be based on applicable rates. 25% of the fees payable upon signing of the contract; 50% of the fees payable upon submission of an acceptable draft report; and 25% of the fees upon submission of an acceptable final report.

  1. List of Key Documentation:
    1. Project Document
    2. Consortium Agreement between CEC, Prayas and TDH
    3. Annual Work Plans
    4. Study reports
    5. Project Progress Reports (financial and narrative)
    6. Annual reports

 

  1. Submission of Applications:

Interested consultants are invited to submit detailed CV and Expression of Interest (EOI) marked “Mid-term Project Review - DWGB” to CEC, 173-A, Khirki Village, Malviya Nagar, New Delhi - 110017 or e-mail application to cec@cec-india.org on or before 9th March 2018.